Privacy Policy

Last updated: August 2026

1. Who We Are

Energy People Group is a specialized executive search and recruiting firm based in Midland, Texas. Our website address is energypeoplegroup.com. We operate as a member of the Sanford Rose Associates® network and serve clients and candidates across the United States energy sector.

We are the data controller for the personal information collected through this website. If you have any questions about how we handle your data, please see the Contact section at the bottom of this page.

2. Information We Collect

2.1 Information You Provide Directly

We collect personal information when you:

• Submit a contact or enquiry form — name, email address, phone number, company name, and the details of your enquiry
• Submit your professional background as a candidate — name, email address, phone number, current and previous employers, job titles, career history, and any other information you choose to include
• Initiate a search conversation as a hiring company — company name, contact name, email address, phone number, and information about the role or search you are pursuing
• Subscribe to our Insights newsletter — email address only

2.2 Information Collected Automatically

When you visit our website, we and our service providers may automatically collect certain technical information, including:

• IP address and approximate geographic location (city/state level)
• Browser type and version, operating system
• Pages visited, time spent on each page, and referring website
• Device type (desktop, mobile, tablet)

This information is collected via cookies and similar tracking technologies. See Section 5 for details.

3. How We Use Your Information

Purpose	Information Used	Legal Basis
Responding to your enquiry or contact form submission	Contact details, enquiry content	Legitimate interest / pre-contractual steps
Evaluating and representing candidate backgrounds to suitable clients	Professional background, contact details	Consent (given at submission) / Contract performance
Conducting executive search engagements on behalf of hiring companies	Role details, company information, contact details	Contract performance
Sending our weekly Insights newsletter	Email address	Consent (opt-in at subscription)
Improving our website and understanding how visitors use it	Anonymized analytics data	Legitimate interest

We do not sell your personal information to third parties. We do not use your information for automated decision-making or profiling that produces legal or similarly significant effects.

4. How We Share Your Information

We treat all candidate and client information as strictly confidential. We will not share your information with any third party without your knowledge, except in the following limited circumstances:

• With prospective employers (candidates): We will always discuss your background with you and obtain your explicit approval before presenting your information to a client company.
• With service providers: We use a small number of trusted third-party tools to operate our website and business (see Section 6). These providers are contractually bound to handle your data securely and only for the purposes we specify.
• When required by law: We may disclose information if required to do so by a court order, regulatory authority, or applicable law.

SMS consent and phone number information collected for the purpose of SMS communications will not be shared with third parties or affiliates for marketing purposes.

5. Cookies and Tracking Technologies

Our website uses cookies — small text files stored on your device — to make the site function correctly and to understand how it is used. The cookies we use fall into the following categories:

• Essential cookies: Required for the website to function. These cannot be disabled.
• Analytics cookies: Help us understand how visitors interact with the site (e.g., which pages are most visited). This data is aggregated and anonymized.
• Marketing and form cookies: Set by HubSpot when you interact with our contact forms, to track form submissions and manage follow-up communications.

You can control and manage cookies through your browser settings. Note that disabling certain cookies may affect how the site functions. For more information about cookies generally, visit aboutcookies.org.

6. Third-Party Service Providers

We use the following third-party services in operating our website and business:

• HubSpot — CRM and contact form management. When you submit a form on our website, your information is stored in HubSpot and used to manage our follow-up communications with you. HubSpot Privacy Policy →
• SiteGround — Website hosting. Your data passes through SiteGround’s servers, which are located in the United States. SiteGround Privacy Policy →
• RingCentral — Business phone and SMS communications platform. When you interact with us via phone or SMS, your contact information and message content may be processed by RingCentral. RingCentral Privacy Policy →
• Sanford Rose Associates® network — We may share relevant search information with other SRA network members when it serves the interests of a search engagement, always on a confidential basis.

7. Data Retention

We retain personal information for as long as is reasonably necessary for the purposes described in this policy:

• Candidate profiles: Retained for up to 3 years from last contact, or until you request deletion, whichever comes first. We may retain information for longer if an active or recent engagement requires it.
• Contact and enquiry records: Retained for up to 2 years from the date of last contact.
• Newsletter subscribers: Retained until you unsubscribe.
• Website analytics data: Anonymized and aggregated; retained indefinitely.

8. Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• Access: You can request a copy of the personal information we hold about you.
• Correction: You can ask us to correct any inaccurate or incomplete information.
• Deletion: You can request that we delete your personal information, subject to any legal obligations we have to retain it.
• Objection: You can object to our processing of your data where we rely on legitimate interest as our legal basis.
• Withdrawal of consent: Where we process data based on your consent, you can withdraw that consent at any time by contacting us or using the unsubscribe link in any marketing email.

To exercise any of these rights, please contact us using the details in Section 10 below. We will respond to all requests within 30 days.

9. Data Security

We take reasonable technical and organizational measures to protect your personal information against unauthorized access, loss, or misuse. Our website is hosted on a secure, encrypted (HTTPS) platform. Access to personal information within our business is limited to those who need it to perform their role.

No method of transmission over the internet is completely secure. While we take every reasonable precaution, we cannot guarantee absolute security.

10. SMS Communications

By opting in to SMS communications from Energy People Group — whether via a web form, phone call, or other medium — you agree to receive SMS messages from us. These messages may include responses to enquiries, updates on search engagements, appointment reminders, and general communications between our team and candidates or clients.

• Message frequency: Message frequency varies depending on the nature of your enquiry or engagement.
• Message and data rates: Standard message and data rates may apply depending on your mobile carrier and plan.
• To opt out: Reply STOP to any SMS message at any time to unsubscribe. You will receive a confirmation and no further messages will be sent.
• For assistance: Reply HELP to any message or contact us at info@energypeoplegroup.com or energypeoplegroup.com.
• Privacy: SMS consent and phone numbers collected for SMS communications are not shared with third parties or affiliates for their marketing purposes.

This Privacy Policy governs the use of any personal information collected through SMS interactions. For full terms, see our Terms of Use.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we do, we will revise the “Last updated” date at the top of this page. We encourage you to review this page periodically.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the way we handle your personal information, please contact us:

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